Migration from Confluence to Microsoft 365 #SharePoint


Elena Kokoliou
 

Dear all, 

I am creating this topic to ask your insights, if any, regarding migration Tools, preferably supported in Europe, that could apply the aforementioned migration.

Moreover, I would be glad if you could share some main pros and cons of Confluence migration into Microsoft 365 or any other similar experience you had with your Knowledge Management System.

Thank you,
Elena


Sara Teitelman
 

Hi Elena,

In terms of tools, ShareGate makes an excellent migration and Sharepoint management tool: https://sharegate.com/

On Wed, May 11, 2022 at 9:40 AM Elena Kokoliou <Elena.Kokoliou@...> wrote:
Dear all, 

I am creating this topic to ask your insights, if any, regarding migration Tools, preferably supported in Europe, that could apply the aforementioned migration.

Moreover, I would be glad if you could share some main pros and cons of Confluence migration into Microsoft 365 or any other similar experience you had with your Knowledge Management System.

Thank you,
Elena



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Sara Teitelman

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w: www.idealstate.co 


Book a meeting


Elena Kokoliou
 

Thank you Sara for your response, appreciated.

My Best,
Elena


Evgeny Victorov
 

Hi Elena, apologies for the probably late answer.

I'd suggest thinking of the 'Why' question (as always): do you need the migration? 
Is it the m365 platform your company is globally switching to or is it the idea to save costs?
Both platforms have different learning curves as Confluence is more about pages than attachments, whereas SharePoint Online is much more about lists and forms combined with document libraries (attachments). The page content functionality in SharePoint Online is good but just different from what your users are used to in Confluence... think of your users and content types, I'd suggest that a pre-migration content type audit is crucial in such cases. 
---
Best regards, Eugene Victorov
.
Knowledge Management and Digital Workplace professional.


ср, 11 мая 2022 г. в 16:40, Elena Kokoliou <Elena.Kokoliou@...>:

Dear all, 

I am creating this topic to ask your insights, if any, regarding migration Tools, preferably supported in Europe, that could apply the aforementioned migration.

Moreover, I would be glad if you could share some main pros and cons of Confluence migration into Microsoft 365 or any other similar experience you had with your Knowledge Management System.

Thank you,
Elena


Elena Kokoliou
 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena


Yehuda Vansover
 

Hi Elena,

We are using SP online for knowledge management.
Feel free to ask any questions.

Yehuda Vansove,
Payoneer

On Thu, May 19, 2022, 11:17 Elena Kokoliou <Elena.Kokoliou@...> wrote:
Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena


Mark Jolitz
 

Elena,

 

Here at Northwestern Mutual, we are actual migrating away from SharePoint to the Optimizely CMS solution.  There are a number of limitations within SharePoint (especially around data metrics and authoring functionality) that we felt hampered the ability to “right-size” our technical writing staff and drive efficiency.

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Elena Kokoliou
Sent: Thursday, May 19, 2022 3:17 AM
To: main@SIKM.groups.io
Subject: [EXTERNAL] Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena



This e-mail and any attachments may contain confidential information of Northwestern Mutual. If you are not the intended recipient of this message, be aware that any disclosure, copying, distribution or use of this e-mail and any attachments is prohibited. If you have received this e-mail in error, please notify Northwestern Mutual immediately by returning it to the sender and delete all copies from your system. Please be advised that communications with {SECURE MESSAGE} in the subject line have been sent using a secure messaging system. Communications that do not have this tag may not be secure and could be observed by a third party. Our commitment to privacy: At Northwestern Mutual, your privacy is important to us. For more information about our privacy practices, please review our privacy notices.



Simon Denton
 

We do use SharePoint as the core of our Knowledge Management system. However it is also "horses for courses" as some knowledge need not be in SharePoint. For example the knowledge needed by our IT staff is in ServiceNow. The knowledge needed by developers is in GitHub. etc.

Happy to talk to what we have and how we do it. We have robust analytics for knowledge in SharePoint too as evidence helps.


From: main@SIKM.groups.io <main@SIKM.groups.io> on behalf of Mark Jolitz via groups.io <markjolitz@...>
Sent: 19 May 2022 14:07
To: main@SIKM.groups.io <main@SIKM.groups.io>
Subject: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint
 
You don't often get email from markjolitz@.... Learn why this is important

Elena,

 

Here at Northwestern Mutual, we are actual migrating away from SharePoint to the Optimizely CMS solution.  There are a number of limitations within SharePoint (especially around data metrics and authoring functionality) that we felt hampered the ability to “right-size” our technical writing staff and drive efficiency.

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Elena Kokoliou
Sent: Thursday, May 19, 2022 3:17 AM
To: main@SIKM.groups.io
Subject: [EXTERNAL] Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena



This e-mail and any attachments may contain confidential information of Northwestern Mutual. If you are not the intended recipient of this message, be aware that any disclosure, copying, distribution or use of this e-mail and any attachments is prohibited. If you have received this e-mail in error, please notify Northwestern Mutual immediately by returning it to the sender and delete all copies from your system. Please be advised that communications with {SECURE MESSAGE} in the subject line have been sent using a secure messaging system. Communications that do not have this tag may not be secure and could be observed by a third party. Our commitment to privacy: At Northwestern Mutual, your privacy is important to us. For more information about our privacy practices, please review our privacy notices.



Sandra Lopez
 

Hi, I love SharePoint, but I think that is necesary using this platform without or whit lesss programing. Sharepoint is really versatile and adaptable but depends on creativity and flexibility of people.

 

IEO. Sandra Maria Lopez Muriel. PhD telecomunicaciones

Conscious Business Coach,

Consultora Gestión del conocimiento y Pensamiento sistémico 

 

El contenido de este mensaje puede ser información privilegiada y confidencial. Si usted no es el destinatario real del mismo, por favor informe de ello a quien lo envía y destrúyalo en forma inmediata.”

 

 

 

De: Simon Denton via groups.io
Enviado: jueves, 19 de mayo de 2022 8:26 a. m.
Para: main@SIKM.groups.io
Asunto: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

We do use SharePoint as the core of our Knowledge Management system. However it is also "horses for courses" as some knowledge need not be in SharePoint. For example the knowledge needed by our IT staff is in ServiceNow. The knowledge needed by developers is in GitHub. etc.

 

Happy to talk to what we have and how we do it. We have robust analytics for knowledge in SharePoint too as evidence helps.

From: main@SIKM.groups.io <main@SIKM.groups.io> on behalf of Mark Jolitz via groups.io <markjolitz@...>
Sent: 19 May 2022 14:07
To: main@SIKM.groups.io <main@SIKM.groups.io>
Subject: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

You don't often get email from markjolitz@.... Learn why this is important

Elena,

 

Here at Northwestern Mutual, we are actual migrating away from SharePoint to the Optimizely CMS solution.  There are a number of limitations within SharePoint (especially around data metrics and authoring functionality) that we felt hampered the ability to “right-size” our technical writing staff and drive efficiency.

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Elena Kokoliou
Sent: Thursday, May 19, 2022 3:17 AM
To: main@SIKM.groups.io
Subject: [EXTERNAL] Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena



This e-mail and any attachments may contain confidential information of Northwestern Mutual. If you are not the intended recipient of this message, be aware that any disclosure, copying, distribution or use of this e-mail and any attachments is prohibited. If you have received this e-mail in error, please notify Northwestern Mutual immediately by returning it to the sender and delete all copies from your system. Please be advised that communications with {SECURE MESSAGE} in the subject line have been sent using a secure messaging system. Communications that do not have this tag may not be secure and could be observed by a third party. Our commitment to privacy: At Northwestern Mutual, your privacy is important to us. For more information about our privacy practices, please review our privacy notices.

 


Elena Kokoliou
 

Thanks Mark for your insight, appreciated.


Elena Kokoliou
 

Thank you all for your responses and your willingness to share your experience!


James Robertson
 


On 19/5/2022 6:17 pm, Elena Kokoliou wrote:
Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena


Hi Elena,

As flagged by others, there are two ways of looking at this:

  • What is the employee experience you want to provide, not just in terms of the knowledgebase itself, but how it fits in with other digital workplace tools? eg Confluence is extremely good for technical documentation, but not so much for other content; and how does all this sit alongside (or part) of the intranet?
  • What are the technology considerations for choosing one product over another? Confluence and SharePoint are apples-and-oranges in comparison, so I'd recommend documenting some brief business requirements, and assessing each option against those (rather than against each other).

These issues and questions are very much the bread-and-butter of the (vendor neutral) work we do, and happy to have an informal chat if that would be useful.

Cheers,
James


--
Step Two James Robertson
Founder and Managing Director | Step Two
Ph: +61 2 9319 7901 | M: +61 416 054 213
www.steptwo.com.au


Robert L. Bogue
 

I’ve helped customers transition from Confluence to SharePoint.  It’s really a lot about what you make of it.  I’m happy to answer questions.

 

Rob

 

-------------------

Robert L. Bogue

O: (317) 844-5310  M: (317) 506-4977 Blog: http://www.thorprojects.com/blog

Want to be confident about your change management efforts?  https://ConfidentChangeManagement.com

Are you burned out?  https://ExtinguishBurnout.com can help you get out of it (for free)

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Elena Kokoliou via groups.io
Sent: Thursday, May 19, 2022 4:17 AM
To: main@SIKM.groups.io
Subject: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena


Martin Cleaver
 

Do people here have experience that SharePoint is now less expensive than Confluence? I find this surprising.

Is the cost of staff necessary to run the two platforms being factored in?

I get that Confluence Cloud has seen price increases but Atlassian tends to be cost conscious especially vs other major players.

Thanks, Martin

On Fri., May 20, 2022, 12:20 a.m. Robert L. Bogue, <rbogue@...> wrote:

I’ve helped customers transition from Confluence to SharePoint.  It’s really a lot about what you make of it.  I’m happy to answer questions.

 

Rob

 

-------------------

Robert L. Bogue

O: (317) 844-5310  M: (317) 506-4977 Blog: http://www.thorprojects.com/blog

Want to be confident about your change management efforts?  https://ConfidentChangeManagement.com

Are you burned out?  https://ExtinguishBurnout.com can help you get out of it (for free)

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Elena Kokoliou via groups.io
Sent: Thursday, May 19, 2022 4:17 AM
To: main@SIKM.groups.io
Subject: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena


Robert L. Bogue
 

Martin –

 

I think that my observation is that clients are looking at total package cost – including things like the cost of Office and Exchange making M365/O365 including SharePoint a better deal.  The result is leveraging SharePoint.

 

In my experience the number of people needed between SharePoint and Confluence is identical – but I’d love to hear your experience where this is not the case.

 

Rob

 

-------------------

Robert L. Bogue

O: (317) 844-5310  M: (317) 506-4977 Blog: http://www.thorprojects.com/blog

Want to be confident about your change management efforts?  https://ConfidentChangeManagement.com

Are you burned out?  https://ExtinguishBurnout.com can help you get out of it (for free)

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Martin Cleaver via groups.io
Sent: Friday, May 20, 2022 3:03 AM
To: main@sikm.groups.io
Subject: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Do people here have experience that SharePoint is now less expensive than Confluence? I find this surprising.

 

Is the cost of staff necessary to run the two platforms being factored in?

 

I get that Confluence Cloud has seen price increases but Atlassian tends to be cost conscious especially vs other major players.

 

Thanks, Martin

 

On Fri., May 20, 2022, 12:20 a.m. Robert L. Bogue, <rbogue@...> wrote:

I’ve helped customers transition from Confluence to SharePoint.  It’s really a lot about what you make of it.  I’m happy to answer questions.

 

Rob

 

-------------------

Robert L. Bogue

O: (317) 844-5310  M: (317) 506-4977 Blog: http://www.thorprojects.com/blog

Want to be confident about your change management efforts?  https://ConfidentChangeManagement.com

Are you burned out?  https://ExtinguishBurnout.com can help you get out of it (for free)

 

From: main@SIKM.groups.io <main@SIKM.groups.io> On Behalf Of Elena Kokoliou via groups.io
Sent: Thursday, May 19, 2022 4:17 AM
To: main@SIKM.groups.io
Subject: Re: [SIKM] Migration from Confluence to Microsoft 365 #SharePoint

 

Hi Eugene,

your points are absolutely right. The reason that we want to investigate alternative solutions has to do with cost savings.
The functionalities of SharePoint vs Confluence  and the user experience are something that really concerns me.
It would be great if there was someone that could talk about his/her experience in using the SharePoint as Knowledge Management System.

Thank you for your answer, really appreciated.

My best,
Elena